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What is it?
It is a 'Home School Association' (HSA), also known as a Parent/ Teacher Association (PTA).
Who belongs to it?
You! All parents/ guardians and all staff at Priory School are members of the Priory School Association.
Why does it exist?
At the simplest level - to support and help all the children at Priory School. How?
- By providing opportunities for parents to help in school.
- By providing opportunities for parents and staff to talk about issues affecting the school and the children.
- By providing financial support, often to buy essential educational equipment and resources.
When and where does it all happen?
Meetings occur once a term, social and fund-raising events happen throughout the year, sometimes in school, sometimes elsewhere in Torquay.
The school calendar and the weekly bulletins publish dates and times of all these.
- The name of the Association shall be Priory School Association (St. Marychurch).
- The object of the Association is to advance the education of pupils in the school. In furtherance of this object the association may:
- The Association shall be non-party political and non-sectarian.
- The Association shall take out Public Liability and Personal Accident Insurance to cover its meetings, activities, Officers and Committee.
- The President of the Association shall be the Headteacher.
- The Association shall have two types of members, voting and non-voting. Membership shall be free for both types of members.
- All parents/ guardians of pupils attending the school, and all staff shall be voting members. Each parent/ guardian and member of staff shall have one vote.
- Members of the public, who do not have children attending the school, can join the association as non-voting members. Such members shall have no voting rights.
- When voting on any matter pertaining to the organisation and activities of the Association, a two thirds majority of members present at the meeting, and who are eligible to vote, is required for the proposal to be accepted.
- The management of the Association shall be vested in a Committee consisting of the following Officers: Chairman, Vice Chairman, Honorary Secretary, Honorary Treasurer together with 9 other members.
- Committee members shall be parents/ guardians of pupils attending the school or staff at the school.
- The Headteacher is a member of the Committee.
- The Officers and Committee shall be elected at the Annual General Meeting and shall serve until the commencement of the next Annual General Meeting.
- 6 members of the Committee shall constitute a quorum.
- The Committee shall have the power to co-opt a maximum of 5 additional Committee members.
- The Committee may appoint sub-committees, as it deems necessary and shall prescribe their function provided that all acts and proceedings of any such sub-committee shall be reported to the Committee as soon as possible and provided further than no such sub-committee shall expend funds of the Association otherwise than in accordance with a budget agreed by the Committee.
- General meetings shall be held at least once each term. Committee meetings may be held more regularly, as required by the Committee. All meetings shall be open to members (voting and non-voting).
The Annual General Meeting will be held in the Autumn Term.
- At the Annual General Meeting, the chair shall be taken by the Chairman or in his/ her absence the Vice-Chairman of the Committee.
- Nominations shall be proposed and seconded by members and should have the consent of the nominee. Nominations may be made at any time prior to the commencement of the Annual General Meeting.
- The Committee may fill casual vacancies by co-option until the next Annual General Meeting.
- An auditor or independent examiner reasonably considered by the Committee to be competent to examine the accounts, who is not a member of the Committee, shall be elected annually at the AGM to audit or independently examine the accounts and books of the Association.
- Special General Meetings may be called at the written request of a minimum of 10 members.
- Thirty days notice shall be given of any Special General Meeting to all members of the Association.
- The Honorary Treasurer shall be responsible for keeping account of all Income and Expenditure and shall present a Financial report to all Committee meetings, and shall present the accounts duly audited or independently examined for approval by the members at the Annual General Meeting.
- Bank Accounts shall be operated in the name of the Association and withdrawals shall be made on the signature of any two of the Officers of the Association.
- The financial year shall commence on 1st September.
- Where a child, or children, of a Committee member leaves the school during the school year, then that parent shall cease to be a member of the Committee. The Committee shall have the power to co-opt a parent as a replacement member for the remainder of that school year.
- Where a member of staff leaves the school during the school year, then that member of staff shall cease to be a member of the Committee. The Committee shall have the power to co-opt a replacement member for the remainder of that school year.
- Any matter not provided for in the Constitution and concerning the organisation and activities of the Association shall be dealt with by the Committee whose decision shall be final.
- Annual Report - The Committee shall comply with their obligations under the Charities Act 1993, and the Charities (Accounts and Reports) Regulations 1995 with regard to the preparation of an annual report and its transmission to the Commissioners.
- Annual Return - The Committee shall comply with their obligations under the Charities Act 1993 with regard to the preparation of an annual return and its transmission to the Commissioners.
- No alteration to the Constitution may be made except at the Annual General Meeting or a Special General Meeting called for this purpose. No amendments or alterations shall be made without prior written permission of the Charity Commission to Clauses 2, 30, 31, 32 and 33 and no alteration shall be made which could cause the Association to cease to be a charity in law. Alterations to the Constitution shall receive the assent of two thirds of the members present and voting at an AGM or Special General Meeting.
- The Association may be dissolved by a resolution presented at a Special General Meeting called for this purpose. The resolution must have the assent of two thirds of those present and voting. Such resolution may give instructions for the disposal of any assets remaining after satisfying any outstanding debts and liabilities. These assets shall not be distributed among the members of the Association but will be given to the school, or in the event of a school closure to the school to which the majority of children of the closing school will go, in any manner which is exclusively charitable in law. If effect cannot be given to this provision then the assets can be given to some other charitable purpose. This constitution was adopted at the Priory School Association (St Marychurch) Special AGM held on the 24th day of January 2000.